TURVY CANDIDATE PRIVACY NOTICE

 

This notice describes how Turvy and its affiliates/subsidiaries (collectively "Turvy") collect, use, disclose, and otherwise process the personal data ("Candidate Data") of individuals who apply or are considered for a position with Turvy ("Candidates").

SCOPE AND APPLICATION

This notice governs Turvy's processing of Candidate Data anywhere in the world in connection with our recruitment of Candidates for positions at Turvy.

This notice does not apply to Turvy's processing of personal data in connection with its products or services. For information on such processing, please see Turvy's User Privacy Notice.

COLLECTION OF CANDIDATE DATA

We collect the following categories of Candidate Data directly from you:

• name, address, email address, telephone number, or other contact information
• resumes/CVs, cover letters, academic transcripts, and other statements of experience and education
• the position(s) for which you wish to be considered, desired salary, willingness to relocate, and other job preferences
• how you hear about the position
• prior employers, dates of employment, positions held and job titles
• referral names and contact information for referrals
• name and contact information for references (it being solely your responsibility to obtain consent from references before providing their data)
• Any other personal data that you provide during the job search, application, or interview process with Turvy, including medical/disability, information submitted in connection with skills assessments, additional information regarding work or educational experiences, information about employment offers from other companies, and reason(s) for acceptance/rejection.

We may also receive the following categories of information from other sources:

• Where permitted by law, background check data, potentially including your criminal history records.
• information concerning your prior employment, including (where permitted by applicable law) compensation and your educational and academic degrees, from employment agencies, publicly available sources, social media websites, former employers and educational institutions
• information provided by references that you provide

In addition, if you apply for a position in the United States or another country that permits such voluntary data collection, you will have the opportunity to provide information about your gender, race/ethnic origin and veteran status for us to conduct equal opportunity monitoring. Where permitted by law, we may also infer some of this information from past Candidates to improve our recruitment process. The provision of this information is entirely voluntary, and where required by law (including in the European Economic Area ("EEA")), we only collect such information with your express consent. If you decline to provide this information, your application(s) will not be affected. If you choose to provide this information, you consent to our using it for equal employment opportunity monitoring purposes. This information will be held and stored anonymously and will not be used to evaluate your employment application.

USE OF CANDIDATE DATA

Turvy uses your Candidate Data in connection with our Candidate recruitment process. For example, we use your Candidate Data to:

• evaluate and verify your education, skills, experiences and other qualifications and interests in connection with open roles at Turvy
• communicate with you regarding the interview process, and inform you of potential career opportunities
• prepare offers of employment, including as it relates to compensation
• improve our recruitment process, including by generating anonymised data and analysis using Candidate Data
• perform pre-employment background checks were permitted by law

Turvy will maintain your Candidate Data as part of your employee records if you are hired.

Suppose you are not hired for the position you were initially considered for. In that case, we may use your Candidate Data to identify and contact you regarding other jobs you may want to be considered. If you do not wish Turvy to use your data for this purpose, you may request that we delete your Candidate Data as explained below.

In addition, if you provide Turvy with the contact information of your references, Turvy may use that information to contact your concerns (and not for any other purpose). Information provided by such authorities will be used to evaluate your candidacy and will otherwise be treated according to this notice.

SHARING OF CANDIDATE DATA

We may share your Candidate Data:

• With Turvy subsidiaries and affiliates.
• With a Turvy employee who has referred you, inform them about the status and outcome of the referral.
• With vendors, consultants, and other service providers who need access to such information to carry out work relating to the recruitment process on our behalf.
• In connection with, or during negotiations of, any merger, sale of Turvy assets, consolidation or restructuring, financing, or acquisition of all or a portion of our business by or into another company.
• With law enforcement officials, government authorities, or other third parties if we believe it is required by applicable law, regulation, operating agreement, legal processes such as subpoenas or court orders, or governmental request, if we believe your actions are inconsistent with our policies, or if we believe such sharing is necessary to protect the rights, property, or safety of Turvy or others.
• In an aggregated and anonymised form, which cannot reasonably be used to identify you.

Turvy does not sell Candidates' data.

COOKIES AND THIRD-PARTY TECHNOLOGIES

We may allow others to provide online audience measurement and analytics services for us, serve advertisements on our behalf across the Internet, and track and report on the performance of those advertisements. These entities may use cookies, web beacons, SDKs, and other technologies to identify your device when visiting our site, including Turvy's Careers page. Please refer to our Cookie Statement for more information about these technologies and service providers.

CANDIDATE DATA RETENTION AND DELETION

Turvy retains your Candidate Data for as long as you are under consideration for a position with Turvy. After that, Turvy maintains your Data by the laws in your country. These laws may require Turvy to retain your information for periods defined in such laws or delete it after those laws. For example, unless otherwise required by such laws, Turvy will retain your Candidate Data for three years after it ceases to consider you for a position with Turvy and will, after that, delete your Candidate Data except for historical information regarding the jobs for which you were considered (e.g., the work (s) for which you applied and the dates of your application(s)), and the decisions made by Turvy concerning your candidacy (which may include the grounds for the decision). In some cases, we may ask for your consent to retain your Candidate Data for longer than permitted under applicable laws.

You may also request the deletion of your Candidate Data at any time. Unless otherwise required by law, or where Turvy may have a legitimate interest that justifies continued retention, Turvy will delete your Candidate Data after receiving such request, except for historical information regarding the positions for which you were considered and the decisions made by Turvy concerning your candidacy.

YOUR RIGHTS

You have the following rights concerning Turvy's handling of your Candidate Data:

• access your Data
• correct any errors regarding your Data
• erase or delete your Candidate Data under the terms above
• object to or restrict specific processing of your Candidate's Data
• receive your Candidate's Data in a usable electronic format and transmit it (data portability)
• withdraw your consent to the processing of your Candidate's Data

To exercise these rights, please see below or submit your request here. Please note that in certain instances, exercising your rights to object to or restrict the processing of your Candidate Data, or to withdraw consent relating to the processing of your Candidate Data, may impact our ability to consider you for a position with Turvy. However, candidates will not be discriminated against for exercising these rights.

In addition, if you are a resident of the EEA, you also have the right to complain to your local data protection authority or regulatory body relating to Turvy's handling of your Candidate Data.

INFORMATION FOR CANDIDATES IN THE EUROPEAN ECONOMIC AREA

Turvy processes your data under one or more of the following legal bases:

• The processing is necessary to take steps, at your request, relating to potentially entering into an employment contract with you.
• The processing is necessary to comply with our legal obligations, such as retaining records relating to the recruitment process for periods required under applicable laws.
• The processing is necessary for connection with Turvy's legitimate interests in recruiting and hiring the best candidates. For example, we process your Candidate Data to measure and improve the effectiveness of our recruitment process or maintain historical records of the recruitment process and the outcomes of that process.
• We may also seek your consent to process or retain your Candidate Data in certain circumstances. For example, we may ask for your consent to have your Data so that you may be considered for future employment opportunities with Turvy.

INTERNATIONAL TRANSFER OF CANDIDATE DATA

If you are applying for a position with us from outside the United States, the Candidate Data that we collect about you in the recruitment process may be transferred to and stored on our servers in the United States. In addition, authorised employees of Turvy and affiliated companies at locations outside the United States may have access to your Candidate Data as part of the recruitment process.

Suppose you live outside the United States, including in the EEA. In that case, we transfer your Candidate Data based on Standard Contractual Clauses or other mechanisms approved by the European Commission.

UPDATES TO THE NOTICE

We may change this notice from time to time. Any changes to this notice go into effect upon the effective date of the revised statement.

 

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